Legal

Privacy Policy

How BWI Haul Solutions collects, uses, and protects information submitted through this website.

Last updated: September 16, 2026  ·  BWI Haul Solutions (a DBA of BWI Technology Inc.)  ·  Cincinnati, OH 45240

1. Overview

BWI Haul Solutions ("BWI," "we," "us," or "our") operates this website to provide information about our B2B auto transport services and to facilitate business inquiries. This Privacy Policy explains what information we collect when you visit or submit a form on this website, how we use that information, and how we protect it.

By using this website, you agree to the practices described in this policy.

2. Information We Collect

We collect information only when you voluntarily provide it to us. This occurs primarily through:

  • Quote request and contact forms — company name, your name, phone number, email address, transport routes, and any notes you include.
  • Job application form — name, address, date of birth, phone number, email, driver's license number and state, employment and driving history, accident and violation history, and other information required under FMCSA driver qualification regulations (49 CFR Part 391).
  • Sensitive identifiers — the driver application form specifically collects your Social Security number, driver's license (front image), and Medical Examination Report (Form MCSA-5875), because federal law requires motor carriers to verify and retain this information as part of each driver's Driver Qualification File.
  • Email or phone communications — any information you provide when you reach out to us directly.

Outside of the driver application form, we do not request or knowingly collect Social Security numbers, payment card data, or other sensitive personal identifiers through this website.

3. Automatically Collected Information

Like most websites, our server and analytics tools may automatically log basic technical data when you visit, including:

  • IP address and general geographic region
  • Browser type and operating system
  • Pages visited, time on page, and referring URL
  • Date and time of visit

This data is used in aggregate to understand site performance and is not linked to individual identities.

4. Cookies

This website may use cookies or similar browser storage to remember your preferences, maintain session state, or enable analytics. You can configure your browser to refuse cookies or alert you when cookies are being sent. Some site features may not function properly if cookies are disabled.

5. How We Use Your Information

Information you submit is used exclusively for legitimate business purposes, including:

  • Responding to quote requests and business inquiries
  • Processing and evaluating carrier/driver job applications
  • Communicating about services, schedules, or account setup
  • Complying with applicable legal and regulatory obligations (FMCSA, DOT)
  • Improving website content and performance

6. Information Sharing

BWI Haul Solutions does not sell, rent, or trade your personal information to third parties. We may share information only in the following limited circumstances:

  • Service providers — third-party tools that assist us in operating this website, bound by confidentiality obligations. This includes FormSubmit, a third-party form delivery service used solely to route driver application submissions (including attached files) to our hiring team's email inbox; FormSubmit does not retain a permanent copy of submitted data after delivery.
  • Legal requirements — if required by law, court order, or regulatory authority (e.g., FMCSA compliance audit).
  • Business transfer — in connection with a merger, acquisition, or sale of assets, where the acquiring party agrees to honor this policy.

7. Data Retention

We retain contact and inquiry information for as long as necessary to fulfill the purpose for which it was collected — typically for the duration of a business relationship and for a reasonable period afterward to handle any follow-up or legal matters. Application information for unsuccessful applicants is retained for a limited period and then securely deleted.

Driver Qualification File records, including Social Security numbers, driver's license copies, and medical certification documents, are retained for as long as required by 49 CFR § 391.51 — generally for the duration of employment plus three years — after which they are securely destroyed.

8. Data Security

We implement reasonable administrative and technical safeguards to protect information submitted through this website from unauthorized access, alteration, or disclosure. No method of internet transmission is 100% secure. In the event of a data breach that affects your rights, we will notify affected parties as required by applicable law.

Sensitive information submitted through the driver application form — including Social Security numbers, driver's license images, and medical certification records — is transmitted directly to our hiring team and is not stored in a public-facing database on this website. Access to this information is restricted to personnel directly involved in the hiring and driver qualification process, consistent with 49 CFR § 391.23(k).

9. Third-Party Links

This website may contain links to third-party platforms (e.g., Central Dispatch, Ship.Cars, partner logistics networks, OEM brand websites). BWI Haul Solutions is not responsible for the privacy practices of those external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

This website is intended for business-to-business use. We do not knowingly collect information from individuals under the age of 18. If you believe a minor has submitted information through this site, please contact us and we will promptly delete it.

11. Your Rights

Depending on your jurisdiction, you may have the right to request access to, correction of, or deletion of personal information we hold about you. To make such a request, contact us at the information below. We will respond within a reasonable timeframe.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The "Last updated" date at the top of this page will reflect any revisions. Continued use of this website after changes constitutes acceptance of the updated policy.

13. SMS Communication Policy

By providing your phone number, you consent to receive SMS messages from BWI Haul Solutions related to dispatch updates, load notifications, appointment reminders, service notifications, and customer support.

You may opt out of SMS messages at any time by replying STOP to any message. For help, reply HELP or contact us at info@bwihaulsolutions.com.

Message and data rates may apply.

SMS consent is not shared with third parties or affiliates for marketing purposes.

We do not sell or share phone numbers with third parties for promotional or marketing use.

14. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, contact us at: